| RESOURCE REQUEST POLICY
Open communication and sharing of data, research materials and technology among program participants and the public is a major commitment of the Consortium. In order to maximize the interchange of information and materials, the Consortium for Functional Glycomics (the Consortium) has developed policies that will:
1. Minimize administrative barriers to the conduct of collaborative research.
2. Encourage open and free interchange of information between all program participants and facilitate the rapid dissemination of program information into the public domain.
3. Provide for dissemination of material resources developed by Scientific Cores.
Each of the participating institutions will work with Emory (the host institution) on an ongoing basis to proactively address issues relating to data and material sharing and intellectual property.
DATA AND MATERIAL SHARING
The policies for information and material sharing encompass research conducted by Scientific Cores directly funded by the Consortium, and research of the Participating Investigators funded by non-Consortium sources. All program information will be collected, stored in database servers, and accessed by both program participants and the public through user friendly web based interfaces accessed through the Consortium website.
Scientific Cores. Information generated from Consortium Scientific Cores funded by NIH will become public within 6 weeks of completion. Institutional reviews of data related to intellectual property, if any, must be conducted within the 6 week window.
Whenever practical, the Core will input its data directly into standard templates linked to the Consortium databases. Data not entered into standard templates will be deposited as data files (e.g. spectra, gels etc.). Data will be viewable to program participants through use of an access code as soon as it is deposited. The data fields that must be filled in order for each standard template to be deemed complete will be determined prospectively, and approved by the Steering Committee. The Core Director will review all new data at a minimum of every 30 days to determine which data sheets are complete. Once it is determined that data sheet is complete, it will be coded such that it automatically becomes accessible to the public through the Consortium website within 6 weeks.
Research funded by non-consortium sources. A key experimental strategy for achievement of the scientific goals of the Consortium will comprise research conducted by Participating Investigators funded by non-Consortium sources using resources produced by the Consortium. As a condition of receiving materials or other program resources, Participating Investigators will agree to conduct experiments relating to one or more specific aims, and to deposit the data into the Consortium database. The dissemination of results and information to the public will be done according to each institution's publication policy and published NIH guidelines for dissemination of research results (http://grants.nih.gov/grants/policy/nihgps_2001/part_iia_6.htm).
Information deposited in Consortium databases prior to publication or presentation at scientific meetings will be coded as non-public and will be accessible to program participants through use of an access code. Confidentiality will be maintained through a blanket confidentiality agreement that will cover all communications within the project. Periodically, Participating Investigators will receive a list of their data that has been coded non-public. Data which has since been made public (either by publication or presentation at scientific meetings) will be coded as public and will then be accessible to both program participants and the public.
An annual non-confidential cumulative progress report will also be prepared on the project as a whole. It will be posted on the Consortium web page for viewing by program participants and the public.
Transfer of materials within the Consortium. The Consortium distributes material resources for use by Participating Investigators and other Scientific Cores to conduct research aimed at achieving the scientific goals of the programwithin the scope of the Consortium mission. Accordingly, transfer materials between the Scientific CoresConsortium and program participants will occur routinely as part of the normal conduct of collaborative research.
Depending on the policies of the participating institution, materials may be transferred under the terms of Material Transfer Agreements (MTAs), the terms of which shall comply with the published proposed NIH Guidelines for disseminating biomedical research resources (http://www.ott.nih.gov/policy/rt_guide_final.html). To minimize the impact on the conduct of research, the host institution will work with the other participating institutions to streamline MTA procedures.
Transfer of materials to investigators outside the Consortium. Each Scientific Core will grant reasonable requests of materials to investigators outside the Consortium. Materials will be supplied under an MTA which shall comply with the published proposed NIH Guidelines for disseminating biomedical research resources: (http://www.ott.nih.gov/policy/rt_guide_final.html). Investigators interested in using materials for research within the scope of the program, will be invited to join the Consortium as a Participating Investigator and assume the obligation of depositing the results obtained using the materials into the Consortium database.
INTELLECTUAL PROPERTY RIGHTS
Inventions. Working within the timing constraints of placing program information into the public domain, member institutions may seek intellectual property protection for technology and data obtained in this project. Participating Investigators that file invention disclosures which result from collaborative research will be expected to disclose the collaborative nature of the research and the names of the other Participating Investigators and their institutions. Inventorship will be determined by U.S. Law. Title to inventions will be determined by the inventor's obligation to assign to their employers. In accordance with 37CFR401, no member institution shall assign their rights to any third party.
Research license. Each member institution will grant to participating institutions and any other not-for-profit institution a non-exclusive, non royalty bearing, non-transferable license for purposes of non-commercial research, to all intellectual property developed in performance of this program. Title holders to intellectual property will be encouraged to license their intellectual property rights, when appropriate, and in compliance with the NIH guidelines, to non-participating third parties for purposes of developing commercial products and public benefit.
Pre-existing intellectual property rights. The Steering Committee has discussed and determined that they are not aware of any pre-existing intellectual property rights of the participating institutions, which would impede or compromise the performance of this research program.
Resolution of disputes. All disputes between participating institutions involving intellectual property will be resolved by alternative dispute resolution. The arbitrators shall be mutually agreed upon by the parties involved in the dispute.
Our Institution agrees to have the above stated plan included in the application for the Large-Scale collaborative Project (U54) / Legacy Community-Wide Scientific Resources (R24).