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Policies and Procedures for Requests and Allocation of Resources

General policy for allocation of resources produced by the CFG's Scientific Cores

Materials available from the CFG are prominently displayed on the Consortium website. Requests for resources by Participating Investigators and the public will be reviewed and approved by the Steering Committee. Requests will be granted under the condition that all data resulting from materials produced with CFG resources will be deposited into the Central Database of the Bioinformatics Core. When submitting a request, investigators will be asked to provide the rationale of the proposed experiments and indicate how the work will address CFG program goals. Requests of materials for use outside the scope of the program are also appropriate. In the event that materials are limiting, priority will be given to requests for experiments deemed by the Steering Committee to be of the highest priority to the program.

Materials will typically be supplied under an MTA which shall comply with the published proposed NIH Guidelines for disseminating biomedical research resources: (

Procedures for posting, requesting and allocating resources

1. Posting availability of resources. A list of available resources will be maintained on the website and updated as additional resources become available. Each material resource will have a unique identifier (ID number) that will be issued by the Bioinformatics Core.

2. Requesting resources. Resources posted on the website may be requested at any time by filling out a web-based request form on the Consortium website. Requests will (1) provide information about the investigator, (2) identify the resource (with ID number) and amount requested, and (3) provide information about the proposed experiments. Please provide sufficient detail for evaluation by the Steering Committee.

3. Review of requests. Requests are processed in a database-driven manner and are logged in and immediately sent by e-mail to the Director of the appropriate Core. For each request received, the Director will confirm the availability of the resource, and if not available or not available in sufficient amounts, indicate whether or not it will be available in the future and the approximate timing.

4. Approval of requests. Before each regular Steering Committee meeting, each Core Director will provide a list of resource requests and a determination of the availability of the resources to the to the Steering Committee. If the resource is limiting, the Steering Committee will recommend allocation of the resource based on relevance to the Consortium mission.

5. Approval notification and distribution of resources. Following the review of the request the investigator will be notified whether it has been approved, and if not, whether or not the resource will become available in the future. Typically, resources will be transferred under a standard Materials Transfer Agreement.

6. Commitment of investigators. As a condition of receiving resources for experiments within the scope of the program, each investigator will agree to deposit resulting data into the Central Database as outlined in the Consortium guidelines for data and materials sharing (datashare). The investigator will identify a person in his/her laboratory who will be trained to input data using the web interface of the Central Database.

Last Updated Tuesday, 27-Dec-2011 20:21:21 EST. Please contact us with comments/questions.